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Ennakkoilmoitus:
Aalto University Foundation sr. : Request for Information: Event management Tool (SaaS)

24.01.2019 16:45
Ilmoituksen numero HILMA:ssa: 2019-001550
Ilmoituksen numero EUVL:ssä: 2019/S 018-038432

I kohta: Hankintaviranomainen

Oikeusperusta
Direktiivi 2014/24/EU (Julkiset hankinnat)
Direktiivi 2014/24/EU
Tämä ilmoitus on pelkkä ennakkotietoilmoitus (esimerkiksi tietopyyntö)
I.1) Nimi ja osoitteet
Virallinen nimi:Aalto University Foundation sr.
Kansallinen yritys- ja yhteisötunnus:2228357-4
Postiosoite:PL11000
Postinumero:00076
Postitoimipaikka:AALTO
Maa:Suomi
Yhteyshenkilö:Emma Kaukonen
Sähköpostiosoite:emma.kaukonen@aalto.fi
NUTS-koodi:Suomi (FI)
Pääasiallinen osoite: (URL)www.aalto.fi

I.3) Viestintä

Lisätietoja saa

edellä mainittu osoite (kohta I.1)

I.4) Hankintaviranomaisen tyyppi
University foundation
I.5) Pääasiallinen toimiala
Koulutus

II kohta: Kohde (ennakkotietoilmoitus)

II.1) Hankinnan laajuus

II.1.1) Nimi:
Request for Information: Event management Tool (SaaS)
II.1.2) Pääasiallinen CPV-koodi:
Tietotekniset palvelut: neuvonta, ohjelmistojen kehittäminen, Internet ja tuki. (72000000-5)
II.1.3) Sopimuksen tyyppi
Palvelut
II.1.4) Lyhyt kuvaus:

This is a REQUEST FOR INFORMATION.

This document is not an invitation to tender. This is a request for information submitted as part of a preliminary study and a market survey.

Aalto University is a multidisciplinary community where science and art meet technology and business. We are committed to identifying and solving grand societal challenges and building an innovative future. Aalto University has six schools with 12 000 students and almost 5 000 employees. Our campus is located in Espoo, Finland.

Aalto University is seeking an event management tool to serve events arranged by staff and faculty at Aalto University. In event management Aalto University has previously used a collection of separate tools depending on the event specific needs. We are now looking for an efficient and user-friendly tool to match our complex needs in event managing and marketing.

II.1.6) Osia koskevat tiedot
Tämä sopimus on jaettu osiin: ei

II.2) Kuvaus

II.2.3) Suorituspaikka
Suomi (FI)
II.2.4) Kuvaus hankinnasta:

Aalto University wants the event management tool to be an extension of the physical Aalto University event experience. In an event management tool we value a user-friendly experience for the event organizers and event guest: from the first contact to the last thank you message or feedback survey. We expect the best-in-class event management tool for an academic environment. Aalto is looking for a flexible and integrated event management tool (SaaS) that covers the full event life-cycle.

At Aalto University, we arrange approximately 600–700 events annually. For these events, the event management tool needs vary. We estimate the annual registrations to be around 84 000; of which 6 000 include ticket sales and the rest are free of charge.

Please request a more detailed description, a list of main requirements and a preliminary service description by email (emma.kaukonen@aalto.fi). Other directions can be found from the section VI.3) Additional information/Lisätiedot.

II.3) Hankintailmoituksen arvioitu julkaisupäivämäärä:
4.3.2019

IV kohta: Menettely

IV.1) Kuvaus

IV.1.8) Tietoa WTO:n julkisia hankintoja koskevasta sopimuksesta (GPA)
Hankintaan sovelletaan julkisia hankintoja koskevaa sopimusta: kyllä

VI kohta: Täydentävät tiedot

VI.3) Lisätiedot:

This is a REQUEST FOR INFORMATION.

Reply or lack of reply to this request for information will not affect the tenderers' chances to submit tenders in any procurement procedure. Aalto University will not pay any compensation for submitting a reply to this request for information. This request for information is not binding on any of the parties involved. The replies to this request for information and other information attached to them are not public and they will not be disclosed to third parties. The tenderer should nevertheless mark sections containing business or trade secrets as 'BUSINESS/TRADE SECRET' or ‘CONFIDENTIAL’.

This request for information does not oblige Aalto University to carry out a tendering process. Any decisions about the procurement, manner of procurement, timetable and the content of the invitation to tender will be made after the examination.

Interested service providers will be invited to participate in dialogue on the scope and details of the event management tool (SaaS). Interested service providers are asked to contact Emma Kaukonen (emma.kaukonen@aalto.fi) by January 29th, 2019 to receive the preliminary service description and a list of open questions. The message should be marked as "REQUEST FOR INFORMATION: Event management tool" and sent to: emma.kaukonen@aalto.fi The questions and answers may be submitted in Finnish or English.

Please submit your answers to the questions, a description of the solution and a short description of the company no later than on February 4th, 2019 at 14:00 (EET) by e-mail. The message should be marked as "ANSWER: REQUEST FOR INFORMATION: Event management tool" and sent to: emma.kaukonen@aalto.fi.

VI.5) Tämän ilmoituksen lähettämispäivä:
22.1.2019
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